Document management platform for ISO certification

This project demonstrates how a scalable document management platform helped a multinational organization reduce compliance risks and prepare for ISO certification by centralizing document control and audit workflows. Before deployment, the client faced fragmented document handling, unclear role permissions, and no unified audit trail across departments such as logistics, environmental safety, and security.Before implementation, document handling was fragmented across departments, creating approval delays, limited traceability, and increased audit risks.

With the new system in place, the organization achieved measurable operational and compliance improvements:

• Role-based access for document controllers, approvers, and viewers increased workflow accuracy by 75% and cut approval times from days to hours.


• Over 500 departmental folders and subfolders were created, ensuring structured storage and faster retrieval.


• Instant stakeholder notifications reduced missed approvals by 90% and boosted compliance responsiveness.


• The audit log now tracks and exports 100% of document actions, enabling seamless ISO audit preparation.


• Additionally, by eliminating per-user monthly licensing costs, the platform saves the client more than €30,000 annually, with savings expected to grow as the organization expands.