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AdexinServicesCustom softwareDocument management systems development

Document management systems development

Implement document management software to optimize and increase efficiency in transportation, logistics, and supply chain processes.

Where we can help

We can help you find ways to solve complex problems in today's logistics, transportation, and supply chain by implementing seamless workflow and document management system (DMS) software solutions.

Business process workflow

We provide technology to standardize processes and reduce processing times. You can ensure consistency in document handling and create a structured work environment for all stakeholders.

Document workflow automation

We provide your company with next-generation document software development services, that enable employees and customers to seamlessly access data within the first-class DMS solutions.

Contract management automation

Utilize this feature to seamlessly manage various supply chain, logistics, or transportation contracts. Integrate all contracts into a streamlined workflow within document management solution, enabling swift, on-demand document approvals with a virtual signature.

DMS flow diagram

Simplify document exchange supervision with a user-friendly interface. This feature maps and displays all workflow processes inside DMS software, offering a comprehensive view of operations and monitoring.

Invoice approval automation

Optimize financial operations with seamless invoice management and automation through workflow within DMS customizable software features. Receive real-time updates on digital documents, including proof of delivery (POD), invoicing, and other documents. Streamline your payment and approval processes in one comprehensive solution.

Documentation flow chart

We can provide you with the ability to create a documentation flow chart that provides your team with a visual representation within the document and workflow management system. You can outline the sequential steps and processes involved in the creation, review, approval, and distribution of documents within an organization.

Purchase order workflow

Initiate comprehensive monitoring of your purchasing operations through the built-in purchase order approval workflow in our DMS software. Gain immediate and convenient access to purchase documents and utilize document scanning features.

Procurement process workflow for DMS

Increase the efficiency of your demand review processes. Achieve high-quality document management in the procurement process with an automated workflow that includes elements such as a procurement process flowchart.

DMS process workflow tools

Start processing documents and upload documents in real-time to your workflows. Implement unique optical character recognition (OCR) to directly embed documents into your workflow.

Content management workflow

Enable your business to store document and multimedia content effortlessly with an integrated content and document management workflow in a standardized DMS software solution.

Our work in document management software development

See our projects that empower companies to be more efficient in their operations.

case: p04.15 eteu: desktop

Shipping document management platform

Blockchain-backed paperless documentation management for shipping companies. The solution with built-in security and compliance enables the safe and timely generation, editing, and exchange of documents.
Country
United Kingdom
Duration
2022
Service
DT & Consulting
Industry
Transportation & Logistics
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case: p04.03 tas: desktop
case: p04.03 tas: mobile

Truck owners assistance application

An Android and iOS application, as well as Web portal development for truckers and trucking businesses. The software would streamline payment and documentation submission while supporting cargo pick-up and delivery processes.
Country
United States
Duration
2018-ongoing
Service
CTOaaS & Digital Transformation
Industry
Logistics & Transportation
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More cases

Testimonials

4.9
23 reviews on Clutch
More reviews

Industries

We deliver high-quality support to industries from our niche. We’re the experts in selected areas of the business.

Logistics

Optimize and manage internal logistics processes with our customized software development services. Our expertise includes document management for purchase operations, inventory, and order management.

Transportation

Improve and streamline transportation processes with our custom software development services. Our expertise includes document management for shipping using various modes of transportation such as air, land, and sea.

Supply Chain

Streamline and harmonize supply chain processes with our customized document management and workflow software development services. Our expertise includes document management tailored to supply chain operations, covering various stages from procurement to distribution.

Why Adexin

A unique symbiosis of education and practical experience helps our custom logistics software development company solve customer tasks at the highest possible quality level.

Adexin Tools

We are working on creating our own IP, which accumulates our industrial and technical expertise in the form of ready-made codebase. Adexin Tools helps us start new projects more efficiently. It includes solutions for data management and outdoor tracking.

Expert group

Through Expert Group, you can get access to our top specialists and turn to them for assistance in any matter. A one-stop way to have all your questions answered and concerns addressed!

Industrial focus and education

We are on a constant lookout for ways to improve our workflow and deepen our expertise. By being aware of the most recent technology developments, we stay on top of the market and participate in its growth. We adopt innovations that will benefit our clients and their projects, help us improve our operations, and ensure even higher consumer satisfaction.

Effective process

Adexin is recognized as one of the top software developers in supply chain, logistics and transportation globally by Clutch. Our experts always work with the client's needs in mind, sticking to their main objectives and preferences. Our hard work and consistency in all business processes ensure our clients receive high-quality solutions.

Scalable solutions

Modern software needs to be built with scalability in mind. Our logistics software solutions provide scalability options for maximum revenue increase at a minimal additional cost. Our skilled developers build software that can be easily adjusted and enriched with additional features in the future.

Full-stack software development

Full-stack teams are capable of working on many different facets of web and mobile app development, which means they can help advance your business and increase revenue for your firm. Moreover, you'll get improved customer service, quicker time-to-market, higher efficiency, and improved scalability.

Adjustable process

Hired a small development team and want to expand it? Require the addition of new features? Adexin is happy to adjust the initiated process to your demands. We offer flexible contracts to make sure your changing needs are accounted for at every stage of our collaboration.

Cloud-based solutions

Cloud technology is an on-demand, self-service environment. It is essential to achieving end-to-end digital transformation. Cloud-based solutions help lower costs, increase performance, and provide more options for innovation. Increased agility and flexibility also come with cloud access. These two qualities are essential to satisfy a customer and industry expectations.

Our certifications

How custom document management software can help

Custom software development for document management system and workflow enables your business with powerful control over various processes. Get ultimate control over the most significant operations for your business.

Start with faster paper enrolment

Easily send documents to the right people assigned to the workflow within the DMS system, improving document enrolment and saving time on approvals, scanning, and registration.

Store important documents

Don't risk losing your documents or experiencing damage. Enables archiving and easy document retrieval with updates and indexing. Eliminate manual document handling with a digital document flow. Keep all your documents at your fingertips in digital format.

Increase access with mobility

Ensure access to critical operational documents on mobile devices. Take advantage of mobile document management and workflows with swift access for selected employees to specific documents in the organization. Secure your data flow sharing document with authorized persons.

Remove errors in operations

Eliminate the risk of manual errors and discrepancies in daily operations with DMS system document workflows, digital document scanning features, and embedded Optical Character Recognition (OCR).

Get higher flexibility and frequent updates

Streamline document exchange by exchanging data within the document management and workflow system in your business departments. Manage documents within a workflow according to new business requirements. Let your customers and employees’ satisfaction with a unique user experience.

Keep business transparency

Let your customers receive important updates on the ongoing progress of your operations. Provide them with insights into your business with defined access that removes all restrictions for transparent business.

Be more competitive

Functionalities of document management systems increase business efficiency and save money and time. Get more customers by providing support and reliability. Get ahead of the competition by providing your customers with a superior document management system.

Integrate all operations

Integrate different systems and operations between different stakeholders in the organization. Benefit from content sharing for key business processes.

Main stages of creating document management software

We drive changes in business with the most suitable custom development approach for document management software.

  • 1

    Understanding needs

    1 week

    This step usually includes a series of meetings between you and our teams to discuss your business needs and pains. Also, we suggest signing an NDA to protect your sensitive information.

  • 2

    Solution and estimation

    1 week

    When requirements are clear enough, our team of experts determines the best suitable solution and provides a rough estimation of required time and resources, based on their extensive experience.

  • 3

    Project planning

    1 week

    When we understand the scope of the project, we will jointly plan the budget, timeline, and team structure. Also, this phase includes drafting an official agreement.

  • 4

    Phase 1.0

    ~3-12 months

    Adexin strongly recommends determining which functions and features of the new software are critical for the business and need to be implemented and tested in the first place. This phase can also be called the MVP phase. Usually, we follow the Kanban methodology during logistics software development. This gives the project flexible planning, fast output, clear focus, and transparency during the development cycle. We apply a Full picture reporting approach to make sure all parties are clear about the progress. This approach includes each team member's daily status reports, the whole team's weekly reports, biweekly demos, and monthly invoicing.

  • 5

    Phase 1.0 test

    ~1-2 months

    Getting the initial feedback from real users is very important. Having an MVP helps you to test your assumptions and business model. It allows you to really understand how users use the software, what should be added, and what needs to be fixed.

  • 6

    Phase 2.0 and more

    as much as needed

    Congrats, your first test showed that the project is promising and worth expanding. We will be glad to continue working on your project and grow together. The next phases can contain advanced features, additional functions, and logic requested by your users.

Adexin prioritizes customer’s business needs as an agile software development company dedicated to continuously improving the logistics, supply chain, and transportation industries. We extend our support to software projects, including document management system development and workflows, focusing on delivering according to the customer's schedule and cost.

This approach enables our customers to adapt to changes in real-time. You can flexibly update specifications and redirect projects when the original specifications no longer align with evolving business goals. Adexin provides valuable flexibility for organizations, with teams committed to driving your business development.

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Document Management Systems Insights

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Custom application development for digitize paper documents

Undoubtedly, in the dynamic world of transport, custom application development enables companies to digitize paper documents. This can be available both by tailored solutions and off-the-shelf. How can you improve your logistics? Here, you can learn more about the key aspects of this transformation.

Explore more
More insights

FAQ

This section answers frequently asked questions about optimizing document management processes. Look for insight into effective document control and the benefits of streamlined workflows within custom solutions for DMS.

What do you mean by document management?

Document management is a company's approach to managing information resources internally, which often relies on document management software (DMS). A DMS facilitates a structured process for creating, storing and accessing documents within an organization. It enables effective document management with customized software with embedding workflows that can streamline and enhance the efficiency of document-related processes. Here are the areas where DMS provide support for document management are most visible based on ROI:


Improved collaboration: The software promotes collaboration by providing a centralized platform where team members can collaborate on documents in real-time. This eliminates version control issues and ensures that everyone is working with the latest information.


Compliance and security: Investing in DMS software often comes with built-in security features and compliance measures. This helps organizations stay compliant with industry regulations.

What is an example of DMS?

An example of a Document Management System (DMS) can be illustrated by custom software capable of creating workflows. Using workflows as one of the main features in a DMS, business users can address various challenges, often arising from handling paper documents. Customized DMS and workflow management help eliminate paperwork problems, such as damaged or lost documents. There are two leading solutions that provide a clear example of what DMS is about:
Paperless work environment: One of the main challenges in traditional document management and workflows is handling paper documents. Customized solution for digital document management solves this challenge by providing a paperless solution, especially when transitioning to digital processes.
Efficient tracking: With a custom solution for document management systems, you can monitor the progress of tasks and become efficient. Digital systems allow users to track and manage their document workflow from desktops or mobile devices.

What is DMS used for?

Document Management System (DMS) software streamlines processes by eliminating inefficiencies associated with handwritten approvals and manual scanning. Investing in document software promotes more efficient operations. Here are what the main implications are for investment:
Document management streamlining: Customized document management software automates document approval and handling processes. You can quickly eliminate inefficiencies associated with manual tasks such as handwritten approvals and scanning.
Increased productivity: The investment in DMS software is designed to improve operational efficiency. By automating repetitive tasks, you can reduce errors and speed up processes.

What are the risks associated with a paper contract document management system?

Operational documents such contracts in paper format can be lost or damaged during manual handling. Document management software reduces this risk and prevents delays and difficulties in getting documents to the right people in the organization. Here are the two biggest risks associated with these operational documents:
Risk mitigation: DMS software for contracts safeguards against loss or damage to operational documents. Through automation, the software minimizes the risks associated with manual handling, ensuring the integrity of critical operational information.
Efficient document distribution: When automating document workflows for contracts management, the DMS software facilitates fast and accurate distribution of documents to the appropriate people in the organization. This efficiency prevents delays and ensures that operational documents smoothly reach their intended recipients. It also enables users with virtual signatures for faster document approval.

How does the lack of a digital document management system affect competitiveness?

The lack of custom DMS software solution can hinder business performance relative to competitors, making it difficult to attract more customers. By having a workflow management program, you create an attractive environment for your current and future customers to collaborate. Competition may be affected by the following factors too:
Reduce operational efficiency: Without custom DMS software, operational processes may be performed manually. This leads to inefficiencies, errors and delays. It could result in slower response to customer needs.
Limit scalability: In a rapidly changing business environment, the lack of custom DMS solutions can limit scalability. Competitors with streamlined digital workflows can easily adapt to change, thereby expand their operations and meet growing demands more effectively.

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Our clients say

“They delivered exactly what we were looking for and stayed within the budget.” Eli Edri COO at GAMP
Adexin logoAdexin
Full-stack software development and consulting
We seek to provide scalable logistics solutions designed to your requirements.
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Plymouth Meeting, PA, USA
Tallinn, Estonia
Remote, Poland
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4.9 out of 5 by 23 clients
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