A robust logistics platform developed for the agricultural sector, supporting global delivery coordination and efficient quotation processes for grains and bulk agrarian goods.
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Freight management system for agrologistics
- RegionEurope
- Duration2023 - 2024
- Services
- Industry
Enhancing efficiency through data consolidation
This case study demonstrates how consolidating multiple Excel spreadsheets into a unified Excel-to-Web system transformed the logistical operations of a major agricultural exporter. The company faced issues managing shipments of grains and fertilizers across multiple continents.
By integrating all data sources into a centralized system, the organization was able to coordinate freight to Europe, the Middle East, and North Africa more efficiently:
- Manual errors were reduced by 80%, and the time to selecting freight quotations dropped from hours to minutes.
- The system now handles over 50 operational parameters from product types and transport routes to seasonal pricing and carrier availability.
- The system’s adoption was swift, with logistics teams across all regional branches transitioning with minimal training.
What were the project challenges?
The client, a large agricultural export company headquartered in Europe, relied on Excel spreadsheets to manage its freight quotes, delivery planning, and carrier coordination. Their logistics team handled a high volume of seasonal shipments like grains and bulk agrarian goods, and agrochemicals, which required precise scheduling of transport.
However, their spreadsheet-based system was inefficient and error-prone. Sales reps struggled to obtain and process quotes, especially during peak harvest season, impacting service quality and responsiveness.
Adexin’s primary challenge was to design a comprehensive Excel-to-Web platform that would fully replace the decentralized Excel files, automate the quotation workflow, and enable smooth shipment tracking across multiple geographies and transport modes.
Client overview
The client (name under NDA) is a major player in the agricultural logistics industry, headquartered in Europe, with satellite offices in Morocco, France, and the UAE. The company manages exports to over 40 countries, primarily serving produce distributors, grain traders, and agribusiness wholesalers.
With over 50,000 m² of distribution and storage facilities, the company moves thousands of tons of produce each month. Their operations require precise coordination with regional growers, carriers, and customs agents. The company’s digital transformation strategy includes strong investments in automation, tracking, and predictive analytics.
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We built an Excel-to-Web solution for streamlined agricultural logistics
- User management. Admins can assign roles and control access for operations, sales, and finance teams.
- Client database. A structured client database supports fast filtering and export requirements for different agricultural clients.
- Carrier database. A unified hub for tracking road, sea, and air freight providers specializing in agricultural transport.
- Quotation engine. Quickly import freight quotations filtered by cargo type, transport mode, destinations, and so on.
- Active deliveries. Each order stores key product specs, shipment timing, pricing breakdowns, and carrier data.
- Advanced filters. Quickly drill down to view only the most relevant shipments, quotes, or clients.
- Customizable UI. Built-in templates and editable fields allow easy adaptation for different crop seasons, regional regulations, and shipping workflows.
Adexin engineers developed a unified Excel-to-Web platform tailored for agricultural logistics operations. The system replaced dozens of Excel files, simplified shipment management, and increased visibility and control over carrier performance and delivery metrics.
Project results
The Excel-to-Web system empowered the company to streamline its logistics operations from the field to the shipment point. Visibility of all shipments and instant access to carrier quotes transformed how quickly and accurately they could respond to client requests. The new system positioned the company to scale effortlessly with seasonal demand and regulatory complexity while maintaining a high level of service and delivery reliability.
Main results include:
- Quote processing time was reduced by over 90%.
- Manual entry errors dropped by 80%.
- 50+ data points consolidated into a single intuitive interface.
- The system adoption rate is 100% across regional logistics teams within 6 weeks.
How it works
Technology stack
The combination of technologies we used to complete this task.
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