Order management system developed to create, manage, and optimize the procurement process for the school equipment and resources.
eProcurement solution for educational resources
- CountryGermany
- Duration2022 - ongoing
- Services
- IndustrySupply ChainProcurement
- Clutch 5.0Read this review
Summary
Interested in how to make the inventory purchasing process more productive and faster? In this case, we will introduce you to a system that allows manage the process and significantly reduce the routine work. For ITS Astra, we implemented software that allows:
- get rid of paper catalogs and endless internet searches for the right education resources for teachers and heads of departments
- control budget, approve resources lists, and send inquiries for purchase in a few clicks for principals
- remove Excel usage for the school employees and procurement agency managers
- process inquiries for hundreds of items in minutes instead of days for order managers
- get full transparency on logistics and supply chain for delivery managers
- reduce paper usage and automate document flow up to 100%
- receive clear and accurate analytics on suppliers and consumers
- over two years, our development has enabled the company to significantly scale transactions without sacrificing quality
Background
The project was based on the creation of a system for procurement and supplying equipment for educational institutions. Typically, the process of procuring educational materials is complex and time-consuming.
Teachers are overwhelmed with mountains of documents and multi-format proposals from different suppliers, to collate the data into tables manually using MS Excel, and this puts at risk the overall timely orders of equipment. ITS Astra has launched its revolutionary Excel-to-Web platform to optimize supply chain management for educational resources for schools.
Accurate processing of multi-format offers, complete electronic document flow, doorstep delivery, deep analytics, and all this on the eCommerce platform from ITS Astra.
Client overview
ITS Astra is an international company that is a Member Partner of British Schools in The Middle East and provides a full cycle of procurement for educational supplies, including cloud-based supply chain and procurement software for educational institutions. The main focus of the company is complete optimization and transparency of the procurement process for various educational areas of school institutions.
ITS Astra offers a revolutionary eCommerce solution in the education sector and works with leading suppliers around the world to provide the best resources for schools in the Middle East and beyond.
What were the technical challenges?
For ITS Astra, as a procurement and supply chain operator for educational institutions, the implementation of advanced solutions is the initial to remain competitive in a rapidly changing market. The main tasks for our developers were:
- creation of a convenient eCommerce platform for schools and an internal dashboard for managers for tens of thousands of educational resources from different suppliers
- unification and standardization of multi-format inquiries from different schools
- instant selection of alternatives for missing products
- creation of a convenient Excel-to-Web solution that will be accepted by agency employees
Value delivered
The main value that the customer received, in this case, was the development of an advanced Excel-to-Web platform for eCommerce with built-in intelligence, capable of quickly and efficiently organizing the procurement process in an educational institution.
Easy dashboard setup
The ITS Astra solution has an intuitive and user-friendly interface with an internal approval system for schools, which reduces verbal confirmations and makes transparent processes. Principals can easily create new inquiries and allocate budgets to departments, information that is available to relevant participants in the procurement process.
Product range
The eCommerce solution from ITS Astra has collected more than 30 thousand educational resources from global and local suppliers on the platform. The range of products allows make the optimal choice between price and quality, thereby optimizing a budget.
Data unification
Some educational institutions send multi-format files for procurement, and then the search for the required equipment is carried out manually. The ITS Astra solution reduces manual data processing, due to built-in intelligence, and allows very quickly recognizing and finding the necessary goods.
Document flow
The supply chain solution from ITS Astra takes care of the logistics process of delivery and document flow. After the application is approved, the system allows to creation of all the necessary documents to completely close the order, right up to delivery to the door. This significantly saves teaching staff time and allows them to avoid getting involved in the flow of accounting documents.
Order tracking
The ITS Astra system allows to track each order from the creation of a request initiation to door delivery.
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Services delivered
Back-end development
Our team used Nest.js (Node.js framework) to build the dashboard itself. The technology was chosen for its scalability and maintainability. AWS technology was chosen for the cloud infrastructure. While working on the platform, we also considered data storage, security, and deployment factors.
Front-end development
React technology was chosen to create the dashboard. ITS Astra interface includes many elements of data analysis and visualization and also allows one to work with data conveniently.
For the ITS Astra eProcurement platform, our team covered all the needs of the client from gathering requirements to support of end users. Our managers organized the development process, developers fully covered technical aspects like the design of scalable architecture on AWS, implementation of solutions, etc. Also, were delivered UI/UX design, full documentation, and training events for the customer's employees.
Our team used the Adexin Tools framework to build the solution. The usage of Adexin Tools allowed us to noticeably reduce the delivery of the first application version. The client was able to start using the system after 3 months of development.
Adexin's review
“We were tasked with digitizing a traditional business that has its unique features and challenges. Although we are well-versed in logistics and supply chain issues, this project revealed many new insights for us. We gained valuable expertise in school procurement processes and found solutions to most of the complexities involved. We are excited to continue tackling challenges and helping the client build a successful technology-driven business. Thanks ITS Astra for the opportunity."
- George Maksimenko, CEO at Adexin
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Client's review
5
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